If you're renting in Queensland, knowing how to complete an Entry Condition Report (Form 1a) correctly is one of the most important steps you’ll take at the start of your tenancy. This document sets the foundation for your entire renting experience and it plays a major role when it comes time to move out.
So, if you’ve ever wondered:
“How do I complete an entry report?”
“What do I need to check in an entry report in Queensland?”
“How do I protect myself from bond disputes?”
…you’re in the right place.
Below is our simple, professional guide to completing your entry (and later, exit) report with confidence.
Why the Entry Condition Report Matters
The Entry Condition Report records the exact state of the property at the start of your tenancy. It protects you from being held responsible for pre‑existing damage and is one of the key pieces of evidence used during the bond refund process.
In Queensland, tenants must return their completed and signed entry report to the property manager or owner within 7 days of moving in. Failing to do so means the original report stands - even if you disagree with it.
Inspect Thoroughly Before Moving Anything In
Start at the front door and work your way through the property systematically.
Check:
- Walls, skirting boards, and paint
- Floors and carpets
- Ceilings and ceiling fans
- Windows, locks, sliding doors
- Taps, drains, toilets
- Lights, switches, appliances (oven, stove, dishwasher)
Document EVERYTHING
Be detailed. Even tiny marks or scratches matter.
Note cleanliness, working order, and any pre‑existing damage — the more specific, the better. The report is designed to cover walls, floors, fixtures, appliances, and any wear or damage.
If something is broken or unsafe, make sure it’s recorded and log a maintenance request with your property manager.
Take Photos and Videos
Photos and videos support what's written on the form and can be attached as evidence.
Pro tip:
Turn on the timestamp feature so you have clear proof of the date.
Compare the Lessor/Agent Comments
If you disagree with their assessment, add your comments in the tenant section. Tenants are encouraged to record disagreements directly in the report or on an attached page.
Don’t leave anything blank - if you don’t agree, write it.
Sign and Return Within 7 Days
In Queensland, tenants must sign and return the report within 7 days.
Your agent will then provide you with a final copy.
If you don’t return it, the agent’s version becomes the official record.
Keep a Copy Safe
Always keep your own copy. It will be essential when completing the Exit Condition Report (Form 1b) at the end of your tenancy. The exit inspection compares the end‑of‑tenancy condition with the entry report.
Bonus Tips for a Hassle-Free Exit Report Later
- Keep photos organised in a labelled folder
- Report maintenance issues early
- Leave the property in the same condition you received it (fair wear and tear exempt)
- Use both reports side by side during your vacate clean
Final Word
Completing your entry report properly is one of the best ways to protect yourself and your bond. With a careful inspection, detailed notes, and strong documentation, you’ll be in the best position possible at the end of your tenancy.
If you're ever unsure, our property management team is always here to help.
